Privacy Policy 

Effective: 16 May 2024

The purposes of AI Native Foundation (“AINF”), a non profit organisation headquartered in United Kingdom, are to: 

1. Promotion of empowering both experts and organisations with AI-native capabilities to expedite the journey towards becoming digitally native.   

2. Aim to educate for the public benefit in the field of artificial intelligence (AI), research, development, and dissemination of knowledge related to AI and its ethical use. Additionally, to support initiatives promoting responsible and sustainable AI development and to foster collaboration nationally and internationally in the field of AI.  

3. Dedicated to the integration of diverse domains through the collective expertise of thought leaders in different industries. At the foundation, we unite the world’s foremost experts, organisations, end users, vendors, and researchers to drive the evolution of AI Native.   

4. Community engagement and conferences, we facilitate collaboration and knowledge exchange, shaping the fabric of AI Native organisations. We specialise in weaving together strategy, process redesign, and both human and technical capabilities to empower the creation of AI Native organisations, maximising the value of Digital Native in the age of AI.  

 
 
This Privacy Policy describes our policies and procedures about the collection, use, disclosure and sharing, and other processing of your personal data when you use our websites (e.g., ainativefoundation.org) and participate in or use our Project sites (collectively, the “Sites”). This Privacy Policy applies to activities by AINF and its Projects. 
 
Capitalized terms that are not defined in this Privacy Policy have the meaning given them in our Terms of Use. In this Privacy Policy, “personal data” has the meaning attributed thereto under the General Data Protection Regulation of the European Union and/or the Data Protection Act 2018 (as applicable, the “GDPR”), and for individuals in other jurisdictions “personal data” means information relating to an identified or identifiable natural person. Your use of our Sites, and any dispute over privacy, is subject to this Policy and our Terms of Use, including its applicable limitations on damages and the resolution of disputes. The AINF Terms of Use are incorporated by reference into this Policy. 

Personal Data That AINF Collects 

We collect personal data directly from individuals, from third parties, and automatically through the Sites. You do not have to provide us your personal data. However, if you choose not to disclose certain personal data, we will not be able to provide you with access to certain services or features, including participation in certain aspects of our AI technology Projects. 

Your Contributions to AI technology Projects. 

Attribution, Provenance and Integrity. When you contribute source code, documentation or other content to one of our Projects (whether on your own behalf or through contributions made as part of your employment services to your employer), we collect and store the personal data and content that you contribute. This includes the contents of those contributions, as well as data required to confirm the provenance of intellectual property contained in those contributions. Some Projects require additional agreements or personal data pursuant to their intellectual property policies; in such cases we collect and store personal data related to your acceptance of those agreements. We may also collect personal data relating to your participation in technical, governance or other Project-related meetings. 

Other Project-related Content. The content you provide in relation to Projects also includes materials that you make publicly available in connection with Project development, collaboration and communication, such as on mailing lists, blogs, Project wiki pages and issue trackers, and related services. 

Registration for Project Resources and AINF Resources. You can register to receive access to various resources provided by us and our Projects regarding the AI technology ecosystem, AI technology project development, collaboration and best practices. This includes providing us with personal information such as your email address and name to receive newsletters, mailing list postings and social media postings, to view webinars, and to access other resources made available by us and our Projects. 

Your Content. We collect and store the personal data and content that you post to the Sites, including your questions, answers, comments, forum postings, and responses to surveys. Please see the section on Publicly Available Information for how the personal data you post will be viewed on our Sites. 

Communications. When you communicate with us (via email, phone, through the Sites or otherwise), we may maintain a record of your communication. 

Automatically Collected Data. In addition, AINF may automatically collect the following information about individuals’ use of the sites or services through cookies, web beacons, and other technologies: your domain name; your browser type and operating system; web pages you view; when you open certain emails we send; links you click; your IP address; your country of location; the length of time you visit our Sites and or use our services; and the referring URL, or the webpage that led you to our Sites. We may combine this information with other information that we have collected about you, including, where applicable, your user name, name, and other personal data. Please see our cookie policy at https://ainativefoundation.org/cookie-policy/ for more information about our use of cookies. 

De-identified Data. We may de-identify and aggregate certain data we collect such that the data no longer identifies or can be linked to a particular individual data subject (“De-identified Data”). We may use this data to improve our Services, analyze trends, publish market research, and for other marketing, research or statistical purposes, and may disclose such data to third parties for these specific purposes. 

Purposes and Legal Bases for Our Using of Your Personal Data 

Purposes and Legitimate Interests 

AINF uses the personal data we collect for our legitimate business interests, which include the following purposes: 

1. Providing our Sites and Services. To provide the Services and our Sites (including Project Sites), to communicate with you about your use of our Sites and Services, to respond to your inquiries, provide troubleshooting of the Sites and for other purposes to support individuals and the community. 

2. Operating our AI technology Projects. To enable communication between and among AI technology developers in the community; to facilitate and document Project governance and technical decision making; to maintain, and make publicly available on a perpetual basis, records regarding intellectual property provenance and license compliance for Project contributions; and for related activities to further AINF’s purposes, including fostering an ecosystem that supports the collaborative and public development of AI technology Projects as set forth in the preamble of this Privacy Policy. See the “Attribution, Provenance and Integrity” section above for more information. 

3. Personalization. To tailor the content and information that we may send or display to you on our Sites and in our Services, to offer location customization and personalized help and instructions and to otherwise personalize your experiences. 

4. Marketing and Promotions. For marketing and promotional purposes, such as to send you news and newsletters, special offers, and promotions, or to otherwise contact you about Projects, Services, events, trainings or other information we think may interest you related to AINF, and, subject to applicable law, our affiliates and related entities. 

5. Advertising. For targeting advertising to you on our Sites and third-party sites and measuring the effectiveness and reach of ads and services (through third-party ad networks and services). 

6. Analytics. To gather metrics to better understand how individuals access and use our Sites and Services and participate in our Projects; to evaluate and improve the Sites, including personalization, to develop new services; and to understand metrics regarding the community health of our Projects. 

7. Compliance. To comply with legal obligations and requests. For example, to comply with laws that compel us to disclose personal data to public authorities, courts, law enforcement or regulators, maintain records for a certain period, or maintain records demonstrating enforcement and sublicensing of our trademarks and those of our Projects. 

8. Business and Legal Operations. As part of our general business and legal operations (e.g., accounting, record keeping, and for other business administration purposes), and as necessary to establish, exercise and defend (actual and potential) legal claims. 

9. Prevent Misuse. Where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person or violations of our Terms of Use or this Privacy Policy. 

Purposes of Processing (see above)	Legal Bases of Processing (where applicable under the GDPR)
Providing our Sites and Services	● Our Legitimate Business Interests  ● Necessary to the Performance of a Contract with You (upon your request, or as necessary to make the Services available)  ● Compliance with Law

Operating our AI Technology Projects	● Our Legitimate Business Interests  ● Where Necessary to the Performance of a Contract with You (upon your request, or as necessary to enable your participation in the Projects or to make the Services available)  ● Compliance with Law  ● As necessary to establish, exercise and defend legal claims
Personalization	● Our Legitimate Business Interests
Marketing and Promotions	● Our Legitimate Business Interests  ● With Your Consent
Advertising	● Our Legitimate Business Interests  ● With Your Consent
Analytics	● Our Legitimate Business Interests
Compliance	● Our Legitimate Business Interests  ● Compliance with Law  ● As necessary to establish, exercise and defend legal claims
Business and Legal Operations	● Our Legitimate Business Interests  ● Compliance with Law  ● As necessary to establish, exercise and defend legal claims
Prevent Misuse	● Our Legitimate Business Interests  ● Compliance with Law  ● As necessary to establish, exercise and defend legal claims

Sharing of Personal Data 

We disclose personal data as set forth below, and where individuals have otherwise consented: 

1. Publicly Available Information, including Your Contributions to AI technology Projects.  User names, other user ids, email addresses and other attribution information related to the personal data and contributions that an individual posts in conjunction with or subject to an AI technology license are publicly available in the relevant Project repositories. Your contributions to AI technology Projects, and certain of your other Content such as comments and messages posted to public forums, are available to other participants and users of our Projects and of our Services, and may be viewed publicly. In some cases you may be able to provide Project or contribution-related personal data directly to third-party sites and services; these third parties are independent data controllers and their use of your personal data is subject to their own policies. 

2. Service Providers. We may share your personal data with third party service providers who use this personal data to perform services for us, such as payment processors, hosting providers, auditors, advisors, contractors and consultants.  

3. Affiliates. The personal data collected about you may be accessed by or shared with related entities and affiliates of AINF, whose use and disclosure of your personal data is subject to this Privacy Policy, unless an affiliate or related entity has its own separate privacy policy. 

4. Organisational Events.  We may disclose or transfer personal data as part of any merger, sale, and transfer of our assets, or restructuring of all or part of our business operations, bankruptcy, or similar event, including in negotiations, due diligence, and integrations related to such transactions. 

5. Legally Required.  We may disclose your personal data if we are required to do so by law (including to law enforcement in the UK and other jurisdictions). 

6. Protection of Rights.  We may disclose personal data where we believe it necessary to respond to claims asserted against us or, comply with legal process (e.g., subpoenas or warrants), enforce or administer our agreements and terms, for fraud prevention, risk assessment, investigation, and protect the rights, property or safety of AINF, visitors to its sites, participants in its Projects, or others. 

7. Anonymized and Aggregated Data.  We may share aggregate or de-identified information with third parties for research, marketing, analytics and other purposes, provided such information does not identify a particular individual. 

Cookies, Tracking, and Interest-Based Ads 

We and our third-party providers use cookies, clear GIFs/pixel tags, JavaScript, local storage, log files, and other mechanisms to automatically collect and record information about your usage and browsing activities on our Site and across third party sites or online services. We may combine this information with other information we collect about individuals. Below, we provide a brief summary these activities. For more detailed information about these mechanisms and how we collect activity information, see our Cookie Policy. 

1. Cookies. These are small files with a unique identifier that are transferred to your browser through our websites. They allow us to remember individuals who are logged in, to understand how individuals navigate through and use the Sites, and to display personalized content and targeted ads (including on third party sites and applications). 

2. Pixels, web beacons, clear GIFs. These are tiny graphics with a unique identifier, similar in function to cookies, which we track browsing activities. We use these in our emails to let us know when they have been opened or forwarded, so we can gauge the effectiveness of our communications. 

3. Analytics Tools. We may use internal and third-party analytics tools, including Google Analytics. The third-party analytics companies we work with may combine the information collected with other information they have independently collected from other websites and/or other online products and services. Their collection and use of information is subject to their own privacy policies. 
    
   Please note that AINF does not respond to browser “do not track” signals or other similar mechanisms intended. 
    
   Targeted Ads. As discussed in our Cookie Policy, we may work with third party advertisers to display more relevant ads on our website and on third party sites; these third parties may display ads to you based on your visit to our Sites and other third party sites. For more information about this and how you can opt out of such ads, please see our Cookie Policy. 

Data Security 

We have implemented commercially reasonable precautions designed to protect the personal data we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Please be aware that despite our best efforts, no data security measures can guarantee 100% security. 

You should take steps to protect against unauthorized access to your passwords, phone, and computer by, among other things, signing off after using a shared computer, choosing robust passwords that nobody else knows or can easily guess, not using a password for more than one site or service, and keeping your log-ins and passwords private. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity. You must promptly notify us if you become aware that any personal data provided by or submitted to our Sites or through our Services is lost, stolen, or used without permission at [email protected]. 

Marketing Choices 

You may opt out or revoke your consent to receive direct marketing emails from us by using unsubscribe or opt out mechanisms included in our marketing emails or by emailing [email protected]. You may also unsubscribe from mailing lists via the applicable mailing list’s subscription website or, in some cases, by using the unsubscribe mechanisms included in such emails. 

Retention of Your Personal Data 

We generally keep personal data only for as long as required to fulfill the purposes for which it was collected. However, in some circumstances, we may retain personal data for other periods of time, for instance where we are required to do so in accordance with legal, tax and accounting requirements, or if required to do so by a legal process, legal authority, or other governmental entity having authority to make the request, for so long as required. In specific circumstances, we may also retain your personal data for longer periods of time corresponding to a statute of limitation, so that we have an accurate record of your dealings with us in the event of any complaints or challenges. 

Children’s Privacy 

Except as specifically indicated within a Site, we do not knowingly collect or solicit personal data from anyone under the age of 13 (or under the age of 14 for anyone living in Spain or South Korea), or knowingly allow such persons to register. If we become aware that we have collected personal data from a child under the relevant age without parental consent, we take steps to delete that personal data. 

Links to Third Party Sites and Services 

The Sites may contain links to third party sites or online services. We are not responsible for the practices of such third parties, whose information practices are subject to their own policies and procedures, not to this Privacy Policy. 

Your Rights 

If your personal data is subject to the GDPR: 

Access and Amendment. You may contact our privacy coordinator, as set forth below, to access or amend your personal data. 

Additional Rights. Individuals in the European Union and the United Kingdom (and other jurisdictions where applicable) have additional rights under applicable law: 

1. to obtain a copy of your personal data together with information about how and on what legal basis that personal data is processed; 

2. to rectify inaccurate personal data (including to have incomplete personal data completed); 

3. to erase your personal data (in limited circumstances, such as where it is no longer necessary in relation to the purposes for which it was collected or processed); 

4. to restrict processing of your personal data under certain circumstances; 

5. to export certain personal data in machine-readable format to a third party (or to you) when we justify our processing on the basis of your consent or the performance of a contract with you and the processing is carried out by automated means; 

6. to withdraw your consent to our processing of your personal data (where that processing is based on your consent), without affecting the lawfulness of processing based on consent before its withdrawal; 

7. to obtain, or see a copy of the appropriate safeguards under which your personal data is transferred to a third country or international organisation; and 

8. to object to our use and processing of your personal data that is conducted on the basis of a legitimate interest. You also have the right to object at any time to any processing of your personal data for direct marketing purposes, including profiling for marketing purposes. 
    
   Lodging a Complaint. You also have the right to lodge a complaint with your local supervisory authority for data protection, or privacy regulator. A list of data protection supervisory authorities is available here. 
    
   Submitting a Request. To exercise the above rights or contact us with questions or complaints regarding our treatment of your personal data, contact us at [email protected]. Please note that we may request proof of identity, and we reserve the right to charge a fee where permitted by law, especially if your request is manifestly unfounded or excessive. We will respond to your request within all applicable timeframes pursuant to applicable law. 

Contact Us 

If you have any questions about our practices or this Privacy Policy, please contact us at [email protected], or write to us at: AI Native Foundation, Attn: Legal, AI Native Foundation, L39, One Canada Square, E14 5AB, London, United Kingdom. 

Changes to the Privacy Policy 

This Policy is current as of the effective date set forth above. If we change our privacy policies and procedures, we will post those changes on this page and/or continue to provide access to a copy of the prior version. If we make any changes to this Privacy Policy that materially change how we treat your personal data, we will endeavor to provide you with reasonable notice of such changes, such as via prominent notice on our Sites or to your email address of record, and where required by law, we will obtain your consent or give you the opportunity to opt out of such changes.